ACFYHA - Avon Canton Farmington Youth Hockey Association
BOD - Board of Directors
CHC - Connecticut Hockey Conference
Members - Any active participant or parent with at least one child in the current program
Avon Canton Farmington Youth Hockey Association (ACFYHA) is a non-profit youth hockey association open to all youths eighteen (18) and under in the Farmington Valley region.
ACFYHA is organized to provide youths with a recreational amateur hockey development program implemented through skill development and competition. ACFYHA recognizes a broad range of ability and commitment among its participants and strives to provide appropriate instruction and competition within the constraints of cost and ice time. ACFYHA does not discriminate on the basis of gender, race, national origin or religious affiliations and seeks to place youths (boys and girls) with similar desires and judged abilities together on teams or in similar groups to maximize enjoyment for all participants.
1.1 Major Objectives
In that the game of hockey is a team sport that provides a means for bringing people together in a healthy atmosphere of competition, the objectives of the Avon Canton Farmington Youth Hockey Association (ACFYHA) shall be:
- To promote hockey as a means of providing an enjoyable and rewarding learning experience for players and participants
- To promote and develop player skills and abilities.
- To promote and develop sportsmanship, fair play, pride and achievement through involvement.
- To promote an environment where each player has equal opportunity to participate and develop.
- To recognize and address the needs of player development for both recreational and competitive purposes.
- To promote and develop players towards being responsible adults that our community can be proud to have as ambassadors.
- To maintain affiliation and abide by the constitution and bylaws of the:
- Avon Canton Farmington Youth Hockey Association (ACFYHA)
- Connecticut Hockey Conference (CHC)
- USA Hockey
- While travelling - to abide by the policies and regulations of those tournaments in which ACFYHA teams participate, providing these in no way contravene the preceding outlined governing bodies.
Connecticut Hockey Conference (CHC)
The Connecticut Hockey Conference (CHC) is the governing body for USA Hockey in Connecticut. CHC consists of 40 (approx.) youth hockey organizations throughout Connecticut. These local organizations make it possible for thousands of young hockey players to have the opportunity to enjoy amateur hockey at many different levels. CHC provides the structure and the means for boys and girls aged 4 to 19 to learn the necessary skills to play the sport of hockey. In order to further ensure the development of our players, CHC also provides training for coaches and officials.
As we are all well aware, hockey is a competitive sport. CHC organizes this states' roughly 775 teams into levels according to age group. These teams compete during the season in their appropriate levels and are ranked by a staff of CHC officials. Each level is structured to help meet the needs of the youth player.
- INITIATION - Learn to skate programs
- RECREATIONAL - B/C level travel teams and In-House
- COMPETITIVE - A/B level travel teams
- SELECT - Tier 1 and Team Connecticut
To foster the competitive spirit, CHC provides year end tournaments. These tournaments give many of our young hockey players a taste of tournament play and fosters the desire to strive for the next level.
USA Hockey - Youth Hockey
USA Hockey, Inc. is the national governing body for the sport of hockey in the United States. As such, its mission is to promote the growth of hockey in America and to provide the best possible experience for all participants by encouraging, developing, advancing and administering the sport.
ACFYHA follows the USA Hockey core values of:
Sportsmanship- Foremost of all values is to learn a sense of fair play. Become humble in victory, gracious in defeat. WE will foster friendship with teammates and opponents alike.
- Respect for the Individual- Treat all others as you expect to be treated.
- Integrity- We seek to foster honesty and fair play beyond mere strict interpretation of the rules and regulations of the game.
- Pursuant of Excellence at the Individual, Team and Organizational Levels- Each member of the organization, whether player, volunteer of staff, should seek to perform each aspect of the game to the highest level of his or her ability.
- Enjoyment- It is important for the hockey experience to be fun, satisfying and rewarding for the participant.
- Loyalty- We aspire to teach loyalty to the ideals and fellow members of the sport of hockey.
- Teamwork- We value the strength of learning to work together. The use of teamwork is reinforced and rewarded by success in the hockey experience.
2.1 ACFYHA Board of Directors Powers and Duties
Board of Directors (BOD) shall ensure that the business and affairs of Avon Canton Farmington Youth Hockey Association are conducted in accordance with the ACFYHA By-Laws & Policies and Procedures Manual. In general, the BOD supports a position of open access to ACFYHA members and shall give full consideration to the affairs brought to its attention by any member.
The BOD shall:
- Determine the general policies with respect to the organization, administration and operation of Avon Canton Farmington Youth Hockey at all levels.
- Provide for the development of players, coaches, referees and officials where applicable.
- Consider questions brought in written form before it with dispatch and with due consideration of the opinions of the petitioner.
- Have the power to fill by appointment any office of vacancy which may occur between annual meetings or as a result of the failure of an annual meeting to elect a full slate.
- Have the power to suspend or discipline any player, team official, league representative, team follower, parent or ACFYHA member for conduct in contravention of ACFYHA policies and procedures, as well as those of the CHC and USA Hockey and league associations which govern rules of play.
- Members of the BOD shall hold office until their successors are duly elected, re-elected or appointed. The slate of Board of Directors and their terms of office shall be listed in Article 4 of these regulations.
- Have the power to rescind, alter or add to its main Policies and Procedures Manual at routine or special meetings. Such a resolution must be passed by a majority of not less the 2/3 (two-thirds) of the ACFYHA BOD, and a minimum of 2 (two) weeks' notice has been provided concerning the nature of changes.
To hold player or coaching membership in the ACFYHA, one must complete and submit all valid ACFYHA registration forms in a timely manner that allows the ACFYHA Registrar sufficient time to process and submit all appropriate forms to the CHC.
The membership shall consist of those youths who participate directly in the youth hockey program and their immediate guardian(s), team coaches, committee members and designated team and league volunteers. Members will elect up to five (5) BOD position annually at the Annual General Meeting.
The ACFYHA President shall be responsible to oversee the completion of the annual financial report. The annual financial report is to be presented to the Board of Directors after the conclusion of each regular season and prior to the start of the next. (September 1st annually)
In addition to the Treasurer, the following must be involved in the financial report procedure:
- Vice President
- Finance Committee (if applicable)
- And/or one substitute from the BOD at large
Accounting and Auditing
- The Treasurer and the ACFYHA President shall work together to prepare and administer an adequate system which shall, in an accordance with approved accounting procedures, assure correct measurement and control of revenues and expenditures of ACFYHA operations.
- The funds of the ACFYHA shall be deposited in such banks or depositories as the Board of Directors shall designate, and such deposits shall be made in the name of the ACFYHA. Monies shall be withdrawn either upon check or order signed by the Treasurer or another officer if so authorized.
- On a monthly basis, the Treasurer shall prepare & report the financial status, reporting variations to theBOD as deemed appropriate. Explanations and contingencies backed by the approval of the BOD will be required to assure the organization remains solvent.
- Extraordinary items dealing with revenues/expenditures, including ACFYHA BOD expenses, must be discussed and approved in the form of a resolution approved by the BOD during regular or special meetings.
- The books, accounts and records of the ACFYHA as they pertain to the association, are audited at least once a year. In addition, a subsequent tax return is submitted annually.
- A year-end report should be presented at the Annual General Meeting and made available upon request to any member in good standing of ACFYHA.
Regular BOD Meetings
Meetings of ACFYHA BOD shall be held as often as necessary. Unless cancelled for summer recess, they shall take place on the first Monday of each month. Meetings are open to anyone within the association to attend.
A special meeting may be called on the instructions of the President or any 3 (three) BOD members of the ACFYHA, providing all BOD members have been duly informed by either phone, email or voicemail. No official business can be conducted unless there is a quorum of Board of Directors in attendance.
A majority number of filled BOD positions will constitute a quorum at a Regular or Special Meeting of Avon Canton Farmington Youth Hockey Association.
Annual General Meeting
- ACFYHA shall hold an annual general meeting open to the general membership on or before the last week of July. Due notice of the annual general meeting will be advertised to all participating members and those interested in the hockey program through either email and/or our association website.
- ACFYHA shall hold elections for BOD positions at the annual general meeting. The elected BOD should then form part of ACFYHA until successors are elected, appointed and installed.
- Only ACFYHA Board members in good standing are eligible to vote. Board members have the privilege of standing for or nominating a representative for election for each position. Positions, terms and duties thereof are detailed in Article 4.0.
- In the event that a Board member is unable to attend a Board of Directors (BOD) meeting, he/she may submit to another BOD member, a Proxy vote prior to the commencement of the meeting. Said vote shall be in writing (or email) and contain a YES or NO vote on a specific issue or issues. Blank or undefined votes will not be allowed or recognized.
- Amendments to the Avon Canton Farmington Youth Hockey Policies and Procedures cannot be made at the annual general meeting. However, attendees at the annual general meeting can express their concerns and elect members dedicated to working with ACFYHA to promote and institute their consensus.
- ACFYHA should use the annual general meeting to respond to concerns and report details as to their ideas, initiatives and policy changes in relation to the operations of the hockey program.
- ACFYHA membership can petition ACFYHA Board of Directors at least 21(twenty-one) days prior to an annual general meeting with a written request to the President for any topic they wish to have added to the agenda.
- An annual report from all Directors and Division Directors is to be made available and filed with the minutes of the annual general meeting.
- The agenda for the annual general meeting will be finalized at least 7(seven) days prior to the meeting. ACFYHA Board of Directors shall receive the agenda with copies posted and made available via the association website for the general public.
3.3 Conduct of Meetings
Order of Business
The order of business at any regular meeting shall be as follows so far as is practicable:
- Attendance Taken
- Review and approval of Minutes of Previous Meeting
- Reception of Visitors
- Treasurers Report
- Presidents Report
- Old Business
- Officers and Division Director Reports
- By-Laws/ Policy Review
- New Business
The minutes of ACFYHA meetings shall include a record of those in attendance, motions considered and their disposition, and reports received either explicitly or as attachments.
The minutes shall be distributed to BOD members prior to the onset of the next regular meeting. Copies of the meeting minutes shall be kept on file with the league secretary and be available upon request for review by any member in good standing of ACFYHA.
Every BOD member present shall vote on every matter unless excluded from voting by reason of perceived conflict of interest.
- Each member shall have the privilege of proposing motions for consideration by the BOD with a requirement of a seconder.
- On any question, members shall observe parliamentary courtesy. The proposer of any motion shall have the right to open and close debate, however, closure shall not take place until every member choosing to speak has had the opportunity to do so.
- Each member has the right to propose amendments to the motion, providing it enhances the intent of the original motion and is accepted by the proposer.
- A proposer has the right to withdraw the motion at any time.
ACFYHA shall encourage corporations, business and organizations to become sponsors of the Avon Canton Farmington Youth Hockey program.
Sponsorship fees and guidelines for sponsors shall be set by the ACFYHA. Each Sponsor may be provided with the following:
- Team photo and certificate of appreciation
- Game schedule as a courtesy, as well as a thank you letter following the season from the head coach
- Invitations to the special events, i.e. Awards Banquet
- Listing in selected league program guides
- Recognition on ACFYHA website
4.0 Board of Director Positions
The ACFYHA Board of Directors may consist of up to 15 (Fifteen) members, of which up to 5 (five) will be elected each year.
4.2 Election / Appointment
The ACFYHA BOD may be established at each annual general meeting by secret ballot election where there is more than 1 (one) candidate for a particular position, by acclamation, or by appointment as outlined in By-Laws Article IV. One vote per family having a child or children registered in the ACFYHA.
There is a rotation system with five (5) Directors elected yearly for three-year terms. In the case of premature vacancies, the remaining members of the BOD may, by majority vote, elect persons to fill the unexpired terms.
Nominations for open BOD seats are made through any existing BOD member or via the Board Secretary directly.
Additional members may be created by elected members (examples: Division Directors, Equipment Manager, CHC Representative…) The term of such additional members shall expire on May 31st of each year.
Elected Officers for one-year terms:
- Vice President
Director responsibilities will be appointed by the President for terms of one year. These positions may be held by voting BOD members or non-voting ACFYHA members:
- Midget Director
- Bantam Director
- Pee Wee Director
- Squirt Director
- Mite Director
- Ice Scheduler
- Hockey Development Director
- Coaching Director
- Tournament Director
- Fund Raising Director
- Sponsorship Director
- Public Relations Director
- Equipment Director
- Equipment Manager
4.3 Roles / Responsibilities
- Overall direction of ACFYHA.
- Supervision and direction of all BOD members, including standards of performance, sphere of control, and disciplinary action.
- Oversees preparation of agenda by Secretary for BOD meetings
- Schedules, presides over and controls BOD meetings.
- Oversees the preparation of annual financial statement.
- Maintains contacts with other hockey oriented regulatory and resource groups.
- Serves as a member of coach selection, grievance and disciplinary committees.
- Becomes past president in an advisory capacity.
- Signing authority.
- Exercises powers of ACFYHA in cases of emergency.
- Attends or appoints a designate to CHC, league and other meetings.
- Performs all required press releases through the media as required by the BOD.
- Oversees the operations of all level teams and their Directors.
Vice President Responsibilities
- Serves in an advisory capacity to ACFYHA.
- Works on special projects at the request of the President.
- Serves as the Chairman of the Nominating Committee for the annual election of Board members and Executive positions.
- Runs meetings in the President’s absence.
- Serves as an alternative in attendance at various hockey oriented regulatory, league and resource groups.
- Oversees application for government/industry grants.
- Reports to the President.
Past President Responsibilities
- Serves in an advisory capacity to ACFYHA.
- Reports to the President.
- Records the minutes of all meetings and circulates them to all.
- BOD members and to the ACFYHA file.
- Maintains files with all previous pertinent data.
- Attends all BOD meetings.
- Has charge of all BOD records.
- Maintains and updates the ACFYHA Policies and Procedures Manuals as required (or appoints a Director to oversee project).
- Performs such other duties as designated by the President.
- Runs meetings if both the Vice President and the President are Absent.
- Arranges for photographer for ACFYHA team photos.
- Reports to the President.
Public Relations Responsibilities
- Administer the public relations program and ensure hockey constantly remains in the public eye.
- Co-ordinate all advertising for ACFYHA
- general meetings
- special meetings
- special events
- In co-ordination with other BOD members, prepares and distributes newsletters to keep the general membership informed.
- Post relevant articles on the bulletin boards at the Arenas and encourage the membership to do likewise. In addition, encourage the teams/directors to post current statistics.
- Submit articles regarding ACFYHA to surrounding publications.
- Register ACFYHA with organizations that will promote our tournaments and programs.
- Prepares and distributes information binders to all ACFYHA teams.
Ice Scheduler Responsibilities
- Schedule all game and practice ice times for ACFYHA teams.
- Reports on a regular basis, to the BOD concerning problems.
- Follows up on ice use by teams and ensures full utilization.
- Fairly distributes extra/available ice among hockey teams.
- Oversees scheduling of special events with the Coaching and Hockey Development Directors (i.e. skate-a-thon, schools, clinics, tournaments, etc.).
- Follows up on complaints by ice users.
- Reports to the President.
The position of Coaching Director may be filled by a Coaching Director Committee. If so, all references in the Policy and Procedures manual will be preplaced by Coaching Director Committee.
- Oversees the operations of the Midget, Bantam, Pee Wee, Squirt, Mite, In-House and DP program levels and Level Directors.
- Is to bring forward all names of carded coaching staff to BOD for ratification before any involvement with the team members.
- Oversees ACFYHA hockey, power skating, and coaching schools/clinics.
- Selects Tryout Evaluation Committee. Set-up and oversees all functions related to annual team tryouts.
- Oversees all functions related to individual team coach selection.
- Co-ordinate’s coaches' clinics as required by CHC.
- Co-ordinate’s goalie sessions.
- Co-ordinates hitting, power skating and hockey schools with the aid of Assistant Coaching Director.
- Reports to President.
Tournament Director Responsibilities
- Co-ordinates all annual ACFYHA tournaments.
- Co-ordinates and oversees all committees and arrangements.
- Researches and obtains information regarding tournaments in other areas.
- Assists individual teams with their tournaments as required.
- Reports to the President
Equipment Director Responsibilities:
- Purchases and maintains all equipment.
- Maintains a record of current inventory.
- Maintains reasonable access for equipment inquiries by teams.
- Obtains best prices possible for equipment.
- Extraordinary, non-budgeted equipment needs must be approved by BOD before purchase.
- Ensures that a record of all equipment released during the off season is maintained.
- Arranges for handling, storage, repair, cleaning and inventory of equipment.
- Maintains inventory for jersey numbers and assigns new numbers.
- Reports to the President.
Equipment Manager Responsiblities:
- Assist Equipment Director where and when needed.
- Report to the Equipment Director.
- Register all players in ACFYHA.
- Complete all required team and player registrations with CHC.
- Keeps all documentation relating to registration of players.
- Updates computer data concerning registration.
- Prepares annually (September) an analysis of registered players concerning age, level, etc.
- Compiles a directory of all players regarding name, address, phone number.
- Reports to the President.
- Co-ordinates fund raising functions (dances, 50/50, raffles, etc.).
- Supports efforts to solicit area sponsors for program .
- Arranges for temporary volunteers to assist ACFYHA with projects.
- Assists Tournament Director with tournament support.
- Assists Vice President with application for government and industry grants.
- Co-ordinates schedules annual banquet and adult social.
- Reports to the President.
Sponsorship Director Responsibities:
- Obtains new and maintains existing sponsors.
- Follows up with team pictures and game schedules to sponsors.
- Collects sponsorship fees.
- Provides updated reports at executive meetings.
- Ensures that sponsor cresting is done.
- Solicits and secures a sponsor for each team.
- Advises sponsors of special functions and tournaments.
- Assures teams provide publicity for their sponsors.
- Reports to the President.
Division Director Responsibilities:
- Co-ordinate and set up team selection in conjunction with Coaching Director and Evaluation Committee.
- Co-ordinate and set up coaching selection in conjunction with the Coaching Director and Selection Committee.
- Ensure coaches and managers fulfil obligations to their team and ACFYHA.
- Maintains and distributes the team binders to each of the team managers within their division.
- Serve on grievance and disciplinary committees as required.
- Work with the Ice Scheduler as required to assure teams have adequate practice and game ice allocation.
- Schedule all practices and games and post to websites.
- Schedule referees with IHONC Referee assigner.
- Prepare and propose changes or amendments to hockey program as needed.
- Report monthly to ACFYHA at BOD meetings.
- Table and provide an annual summary of level operations at the annual meeting.
- Coordinate and oversees the distribution of required equipment and team uniforms.
- Monitors player movement between teams, (final movement must be made before December 1st) and approved by Coaching Director and Registrar.
- Reports to the President.
5.0 Hockey Teams/Personnel
- Selection of team personnel (coach, assistant coach, managers, trainers) is overseen by ACFYHA BOD.
- All individuals desiring team coaching positions must apply for that position by submitting an application to the Coaching Director.
- A Coaching Selection Committee consisting of at least the President, the Vice President, Coaching Director and applicable Division Director will review the applications and make coaching selections.
- While the Head Coach will make the final selection of supporting personnel (manager, assistant coach, etc. ) they must submit and receive endorsement from the ACFYHA BOD, Coaching Director and/or Division Directors for their choices.
- The Coaching Selection Committee must, at first opportunity, present the coaching slate selections at an ACFYHA BOD meeting where they must be ratified by a simple majority vote.
ACFYHA teams are required to adhere to the standards of accreditation as set by CHC and USA Hockey to insure eligibility for State play, and the development and safety of our Minor Hockey Program.
5.3 Team Personnel Roles/Responsibilities
Coach - Duties of Coaches
Avon Canton Farmington Youth Hockey Association Head Coaches are fully responsible for all the activities of their team. Delegation of responsibilities to Assistant Coaches, Trainers, Managers and Parents is necessary, desirable and encouraged. However, ultimate responsibility for these activities' rests with the Head Coach. Supervision over delegated responsibilities is a necessary function of the Head Coach, who may make changes in his staff in consultation with the Coaching Director and Level Director.
It is the preference of AFCYHA to appoint non-parent head coaches to the A travel teams in each Division. Where this is not possible, a parent coach will be selected. Parent coaches will usually be appointed for all A1, B and C travel teams.
Coaches and Team Management are expected to:
- Adhere to the Coaches’ Code of Ethics (Refer to Article 6.3).
- Respond to directives of ACFYHA and operate the team within established policy and procedures.
- Respond to the needs and skills of individual players, ensuring that each player has the maximum opportunity to develop his/her potential.
- Recognize their responsibilities as leaders, educators and role models for young players.
- Conduct towards players, parents, officials and other persons should be based on mutual respect and be fair and reasonable. Physical abuse, verbal abuse or profanity is not condoned.
- Be sensitive to parent concerns, and prepared to respond cordially when warranted.
- Establish regular communication with parents on games, practices, schedules, fund raising, etc.
- Recognize that, while hockey may be the major winter activity of the player, it is not the only activity. In priority, it comes after family, religious obligations and educational responsibilities and reasonable accommodation of these other factors is expected.
- Select players to the team, where requested, based on direct observation of demonstrated skills, estimates of future developmental potential and perceived dedication to the program (Annual team selection is done by the Tryout Evaluation Committee in conjunction with and overseen by the Coaching Director).
- Commit themselves to the continued development of all players for the full season, once players are selected to a team.
- Deal fairly with players at all times. Rewards or considerations to players or parents should be those reasonably available to all members of the team. Coaches should not accept gifts, favors, or other consideration from players or parents or place themselves in a situation where their actions may be compromised because of such considerations.
- Ensure proper supervision of the team before, during and after games and practices and accept reasonable responsibilities for the conduct, safety and well-being of their players.
- Develop a set of rules for the team which are clearly communicated at the beginning of the season and enforced equally on all players.
- Have a development plan for the season, which is congruent with the ACFYHA Development Program (As prepared by the Coaching Director).
- Encourage and motivate their players toward enjoyment of the game, team concept, and skill development.
- Pursue objections to directives through appropriate channels and in a manner that is not detrimental to the team, league, or ACFYHA.
- Comply with normal administrative directives by:
- holding a beginning of season parent meeting
- completing a coaching application
- submitting a team directory
- prepare and distribute a set of team rules and guidelines
- completing a written summary assessment of each travel player to the Coaching Director to aid in the team selection process
- Ensure that the team has adequate support personnel, at minimum we recommend the following:
- Head Coach
- Assistant Coach(es)
- Team Manager
- When cancelling a game, the Division Director must be notified as soon as possible in order to notify the other team and officials.
- Any concerns regarding officiating of a game should be directed to the Division Director for presentation to the BOD.
- Notify the Division Director and Ice Scheduler a minimum of 10 days prior to ice changes. This will ensure that no ice goes unused.
Team Manager - Duties of Team Manager
Avon Canton Farmington Youth Hockey Association Team Managers are directly responsible to the Head Coach, who shall be responsible for delegating specific duties. In general, Team Managers should assume responsibility for most of the team organizational and administrative tasks, thus allowing the coach to concentrate on instruction and player development.
Team Managers are expected to:
- Respond to directives of ACFYHA and operate the teams within established policies & procedures.
- Ensure financial requirements of ACFYHA are fulfilled.
- Assist the Head Coach in monitoring off-ice conduct by team members and team followers to ensure that the team’s role as a community ambassador is maintained.
- Establish, maintain, and enhance communication with team parents and participates.
- Establish, maintain and enhance communication with BOD and Level Directors.
While the following is not a comprehensive list of all duties for Team Managers, it may serve as a guide for tasks, which the Head Coach may delegate:
- CHC cards or team sheets
- Gathering of relevant player history data, and establishment of a medical treatment permission waiver
- Monitor, edit and approve all team communication and hand-outs
- Organization of parent meetings
- Participate in formulation of team objectives and rules
- Supervise and monitor collection of money and fund raising
- Maintain appropriate records to support collection and distribution of any funds for the team for parents and or BOD
- Arrange team transportation, accommodation and subsistence
- Arrange for additional ice
- Notify Ice Scheduler a minimum of 10 days prior to any ice changes
- Confirm officials for home games
- Confirm scheduled away games
- Organize and manage parents or parent committees as may be required from time to time
- team treasurer
- fund raising for team events
- team pictures
- team jersey and equipment orders
- statisticians, etc.
Assistant Coach / Trainer - Duties of Assistant Coach / Trainer
The Assistant Coach-Trainer positions are to be filled by the Head Coach. Duties are assigned by the Head Coach. ACFYHA will, when requested by a Head Coach, appoint an Assistant Coach-Trainer.
5.4 Team Selection
The Coaching Director and Division Director will schedule sufficient time for team tryouts when scheduling ice time. Each Division shall select players for each team at annual tryouts which shall be open to all players of appropriate age. Tryouts are not optional. Any player that does not attend tryouts must notify the Coaching Director and/or Registrar in advance and will be placed on a team at the discretion of the Coaching Director in conjunction with the Division Director and, if applicable, prior head coach. Any player that registers after the tryout dates will be evaluated during a practice(s) within the age-appropriate division.
At the discretion of the Coaching Director and Tryout Committee, tryouts may include a warm-up night. Please note that the designated warm-up night is just that. Players will be run through the drills for the following tryout and no review or selection will be made.
Tryouts shall consist of skill evaluation in the areas of skating, passing and receiving, stick handling, shooting, play making, stamina, and checking (if applicable). In addition, Goaltenders will also be evaluated based on skill evaluation in the areas of skating, movement, angling, making saves and puck control. Players will also be evaluated in scrimmage or game situations to determine positional play and competitiveness. Players will be evaluated by the adults knowledgeable in the game of hockey appointed by the Coaching Director (“Tryout Evaluation Committee”). Final selections will be made by the Coaching Director in consultation with the Tryout Evaluation Committee, Division Directors, prior head coach assessment and, if known, the head coach of the respective teams. The Coaching Director will also take into consideration the prior team placement for any returning player within the same Division with the preference to not move players down a level.
On occasion there may be an excessive amount of player registration in a particular age or team bracket. Every effort will be made to place all players up to the maximum number allowed by CHC team registration rules. Travel Teams will consist of no more than twenty (20) players (including two (2) goalkeepers).
Every effort will be made to provide a fair and consistent approach to the tryout process. Players will be evaluated on the above Selection Criteria skill areas and weighting on individual skills will be dependent on individual division groups as defined by the USA Hockey and ACFYHA Division Skill Level guidelines for Mite, Squirt, PeeWee, Bantam and Midget. Tryouts staff will be selected by the Coaching Director and will consist of the following:
- Mite and Squirt
- minimum of 3 evaluator
- 1 on-ice drill instructor
- 1 or 2 on-ice assistants as required
- PeeWee, Bantam and Midget
- minimum of 3 evaluators
- 1 on-ice drill instructor
- 1 or 2 on-ice assistants as required
During the A team tryout sessions and where deemed necessary, the Coaching Director along with the Tryout Evaluation Committee may elect to identify the weakest players in any given level after the second tryout session. Once identified, these players will be asked not to attend the final A team tryout session. This process allows the Tryout Evaluation Committee to better evaluate the remaining players. Players asked not to attend the final A team tryout session are expected to attend the following B/C team tryouts at their respective level.
Announcement of Team Selection:
Final team selection and any subsequent changes to the team after Tryouts are subject to approval by the ACFYHA Board of Directors. All initial team player selections will be posted to the Avon Hockey website as soon as possible following such approval.
Tryout Feedback Mechanism:
Every effort will be made to provide a fair and equitable tryout process of all players involved. The selection process is based on input from the Coaching Director in consultation with the Tryout Evaluation Committee, Division Director, prior head coach assessment and, if known, the head coach of the respective team. In some cases, the selection committee may vary between respective division tryouts. Should any player or parent have questions with regard to the individual team roster, the selection process or the tryout procedure, we would request that all inquiries be addressed to the following individuals following the final day of tryouts:
- Coaching Director
- Assistant Coaching Director
Only the above individuals should be contacted as no other individuals or Board Members will have full access to all of the individual team selection criteria.
5.5 Team Composition
ACFYHA is a non-profit youth hockey association open to all individual girls and boys eighteen (18) years of age and under. Player team placement and eligibility is determined by their respective date of birth as of December 31st of the current hockey season. This is determined by the USA HOCKEY age classifications as posted on the USA HOCKEY Web site.
|Age Category||Age Division|
|15 to 18||Midget||A||B|
|13 and 14||Bantam||A||B||C||Limited Travel|
|11 and 12||PeeWee||A||B||C||Limited Travel|
|9 and 10||Squirt||A||B||C||Limited Travel|
|8 and under||Mite||A||B||C||In-House|
Within each division both travel and/or in-house programs will be offered. The number of travel and developmental teams will be determined by the Board of Directors after consulting with the Division Directors based on the enrollment and the skills of each player within each division. In addition to the above five divisions, ACFYHA will also offer a developmental and In-House program providing sufficient participants are available within each enrollment season.
Philosophies and Guidelines for ACFYHA Playing Levels
The philosophy for all teams and programs in the ACFYHA is to help our players to become self-confident, team-oriented people using ice hockey as a means to support individual character development. The goal of ACFYHA is to enable all players to develop as people through participation in the team sport of ice hockey. With a foundation of self-confidence built on the ice, the players will gain a true love for the sport. This love will allow participation in hockey for many years to come, as players, administrators, referees and coaches. The ice rink is a place where they should experience fun, good sportsmanship and excitement.
While developing a competitive spirit is important to player character, the ACFYHA Board of Directors will continue to stress the importance of team and player development first, leaving winning and individual success as a secondary priority. Every attempt will be made to find well-qualified coaches who embody the spirit of this philosophy and recognize the impact they have on the players under their direction. ACFYHA coaches are not paid positions. Everyone associated with ACFYHA should look forward to their involvement with youth ice hockey, feeling good that they are involved with the "Coolest Game on Earth".
At the A level, teams will be organized in line with the USA Hockey competitive team model. Coaches qualified to teach higher level skill development to players who have the desire and ability for a competitive experience will be sought. The preference of AFCYHA is to select non-parent coaches for A level teams. Where this is not possible, a parent coach will be selected. A balance of teamwork, sportsmanship, development of self-esteem and winning is stressed. Travel for competition should be reasonable but may include tournaments several hours away. An objective is to become competitive with the top teams in the State of Connecticut.
In order to achieve the appropriate level of competitiveness the following guidelines will apply to A level teams:
- Tryouts: There will be separate A level tryouts for any player wishing to be on an A team. By attending the tryout, the player understands that if they make the A team, they are expected to participate in that program in accordance with these guidelines.
- Practices: Practice hours will consist of 55 to 65 on-ice hours with possible additional off-ice hours including organized chalk talks and dry land training.
- Games: The target for games is 40 to 50 games including tournaments. A minimum of 30 games will be against CHC teams.
- Travel: Can be throughout New York, New Jersey and New England based on the competitive level of individual "A" teams within its "A" bracket.
- Playing Time: There will usually be between thirteen and fifteen skaters, and one or two goalies per "A" team. The maximum number of players (including goalies) is twenty. Playing time will be earned by the players at practice and determined at the coach’s discretion.
- Player Fees: It is expected that the fees for "A" team participation will be more (exact amount each year will be determined at annual BOD meeting) than "B" and "C" teams. This will allow for additional games and full ice practice slots.
At the B level, teams will be organized in line with the USA Hockey recreational team model. Recreational hockey is the backbone of youth hockey in the USA. This program is designed to provide opportunities to play for enjoyment, fitness, relaxation and fellowship. Teamwork, sportsmanship, skill development and the development of self-esteem are stressed; winning games is of lower priority, it is not the top priority. The League may also at times field an A1 team which will operate with this "B" Philosophy.
In order to achieve the appropriate level of development the following guidelines will apply to B level teams:
- Tryouts: A general tryout will occur for B and C level players.
- Practices: Practice hours will consist of 40 to 50 on-ice hours with possible additional off-ice hours including organized chalk talks and dry land training.
- Games: The target for games is 35 to 45 games including tournaments. A minimum of 25 games will be against CHC teams.
- Travel: Throughout Connecticut. Tournament schedule may include additional locations outside of CT including MA, RI or equivalent.
- Playing Time: There will usually be between thirteen and fifteen skaters, and one or two goalies per B team. The maximum number of players (including goalies) is twenty. Playing time for all players will be similar, if players are attending practices and conforming to team rules and requirements. In the last five minutes of a close game or during special teams play, playing time will be determined at the coach’s discretion.
- Player Fees: A standard fee will be set for B level teams.
At the C level, teams will be organized in line with the USA Hockey recreational team model. Recreational hockey is the backbone of youth hockey in the USA. This program is designed to provide opportunities to play for enjoyment, fitness, relaxation and fellowship. Skill development is of the utmost importance. Teamwork, sportsmanship, and the development of self-esteem are stressed. Winning games is of lower priority.
In order to achieve the appropriate level of development the following guidelines will apply to C level teams:
- Tryouts: A general tryout will occur for B and C level players. Costs for this tryout are included in the registration fee.
- Practices: Practice hours will consist of 40 to 50 on-ice hours with possible additional off-ice hours including organized chalk talks and dry land training.
- Games: The target for games is 25 to 30 games including tournaments (16 to 20 for Mite Cs). Most games will be against CHC teams.
- Travel: Throughout Connecticut. Tournament schedule may include additional locations outside of CT including MA, RI or equivalent.
- Playing Time: There will usually be between thirteen to fifteen skaters, and one or two goalies per C team. The maximum number of players (including goalies) is twenty. Playing time for all players will be similar, if players are attending practices and conforming to team rules and requirements.
- Player Fees: A standard fee will be set for C level teams.
In-House/Limited Travel Programs:
The in-house programs will be organized to give every boy and girl interested in ice hockey a chance to participate. This program is designed to provide opportunities to play for enjoyment, fitness, relaxation and fellowship. Skill development is of the utmost importance. Teamwork, sportsmanship, and the development of self-esteem are stressed, compared to winning games.
In order to achieve the appropriate level of development the following guidelines will apply to in-house level programs:
Tryouts: There will be no tryout for in-house programs. Players who are not participating at the A, B or C level can successfully participate in the in-house program. Attendance at tryouts for an A, B or C team is not required to participate in the in-house program.
- Practices: Practice hours will consist of 40 to 50 on-ice hours
- Games: The target for games is 10 to 20 games including tournaments.
- Travel: Minimal and mostly local. Tournaments if any would be local to CT.
- Playing Time: Playing time for all players will be similar.
- Player Fees: A standard fee will be set for in-house programs.
ACFYHA reserves the right to not provide an In-House program. The Association also reserves the right to field multiple "C" level teams in place of an In-House program.
Developmental and Learn-To-Skate:
In addition to the above programs ACFYHA will offer a Learn-To-Skate and Developmental program providing sufficient registration at the beginning of each hockey season.
The LTS program is for children 4 years of age and older who are interested in learning the fine art of skating. This program will consist of 3 separate on-ice session with the primary focus being that of developing an interest in on-ice activities with the possible future migration into an organized ice hockey program. This program is primarily to no-skaters and most of the time will be spend developing this through fun and games. Very little is any hockey skills will be introduced within this program. Program cost will also include all necessary on-ice equipment including skates, helmet, face cage and gloves. Following the LTS program session the players can either move up to the Developmental Program or return back to the next available LTS program. (For an additional fee) Annual cost for this program will be determined at the start of each hockey season and may vary from year to year depending on the changes in the included equipment cost.
The Developmental program is for all young boys and girls interested in improving their skating skills and develop hockey fundamentals. This program will emphasize a format designed to provide player development through a combination of practice, in-squad games and possible games with other developmental programs in the immediate area. For games against other programs, equal time will be provided to all players regardless of individual skill levels. Individual lines consisting of players of comparable age and skill will be coordinated as best as possible for all situations.
As the season progresses, those skaters that develop the necessary skills may be allowed to move up into the In-house recreational programs or the applicable “C” travel team. All such moves are subject to final approval by the appropriate Division Directors, Coaching Director and respective team coach.
5.6 Team Rules and Guidelines
The following rules and guidelines have been adopted to ensure that all players benefit from their hockey experiences, to provide adequate direction for members, parents, coaches and Directors, and to ensure that the Association operates consistently with the requirements of its governing Association (CHC and USA hockey). All players, parents, coaches and spectators are expected to conduct themselves as civilized human beings without profanity, heckling, other verbal abuses and/or gestures. Violations of this rule will be subject to penalties as required by governing associations and/or as the ACFYHA Board of Directors deems appropriate.
- No player will be allowed to participate in on-ice activities without full and proper equipment as required by our insurance policies. All players must wear a neck guard during practices and games.
- All players and Coaches are subject to CHC and USA hockey rules where applicable. It is the responsibility of the coaches and directors to know the rules and to inform the players and parents as necessary.
- Only those players whose team has been assigned the allotted time should be on the ice during practice hours. Coaches may, however, use players from other teams to assist in demonstrating skills.
- When a substitute player is required, a coach may select a player from the next lower level within that age division. The player selected shall be chosen based on the need identified by the coach. Prior to notifying the player’s parents, the coach must confirm with the coach of the lower team, the Division Director and the Coaching Director. If a conflict between schedules exists, the decision as to which team the player will play with rests with the Coaching Director. No player will be required to play at a higher level without their consent. CHC and USA Hockey rules may limit the number of games a player can play with an upper level or older age team and still maintain eligibility on their current team. The Coaching Director and /or Registrar will notify the player’s parents, coaches and Division Directors of any eligibility issues prior to the player playing up.
- During the regular season (September 1st through March 31st) no team will be allowed to purchase additional ice time without the approval of the Division Director.
- Individual statistics may be maintained for A Level teams, however team accomplishments should be released to players and parents with care to ensure appropriate credit to all players and team contributors. No individual statistics should be distributed for any B and C Level teams. Individual player accomplishments should not be posted to a public web site or other public forum that includes any full disclosure of players name, age, address, picture or other related information. All of this should be done with the utmost care in maintaining the player and families safety and security.
- The Division Directors are responsible for scheduling all practice sessions and games.
5.7 Uniforms and Equipment
Players are responsible for paying the costs associated with their team uniform (team jerseys and socks, home and away). Players are responsible for ordering their team uniform through the ACFYHA website. These uniforms are to be used for all league, playoff and exhibition games. Only jerseys purchased though the ACFYHA website will be allowed. ACFYHA will not be responsible for costs associated with re-ordering of jerseys not purchased through the ACFYHA website.
Players are responsible for purchasing the rest of their equipment. ACFYHA recommends that players wear navy blue helmets and black hockey pants.
Any equipment assigned to the team will be assigned to each coach in accordance with established procedures. The Coach is responsible for in season care and return at season’s end. Any needs or concerns regarding equipment/uniforms are to be brought to the attention of the Equipment Director
The official association colors are predominantly Green and Blue and White. While style and supplier are optional, any team jacket, sweaters, etc. should utilize this color scheme.
Jersey Numbers - The program recognizes that players usually prefer to select their own jersey number, and to retain the same number throughout his/her years of participation in the ACFYHA. ACFYHA recognizes that conflicts could arise when two (or more) players with the same jersey number are selected to play on the same team. In order to avoid jersey number conflicts, the process for number selection is as follows:
- The ACFYHA Equipment Director will manage jersey number assignments. The Equipment Director will establish methods for assigning jersey numbers and, as necessary, resolve jersey number conflicts.
- In a player’s first year of a competition and before purchasing a jersey the player will inform the Equipment Director of his/her preferred number. The Equipment Director will assign numbers according to the following rules:
- Returning players assigned to the same team – the player with the most consecutive years of participation on ACFYHA travel teams will retain his/her jersey number. If all returning players have the same number of consecutive years of participation on ACFYHA travel teams, and the players cannot resolve the conflict amongst themselves, number selection will be made by a method determined by the Equipment Director. The Equipment Director’s determination shall be the final decision in the resolution of the conflict. ACFYHA will pay a jersey alteration allowance for the player(s) who do not retain their number. The current alteration allowance is $20 per jersey.
- Conflict between two new players – if an older sibling of one of the players has used the same number (family number), the number will be assigned as a family number. If older siblings of both players used the same number, the family number concept will not apply and number selection will be made by a method determined by the Equipment Director. The Equipment Director’s determination shall be the final decision in the resolution process.
- Three or more new players request the same number – the selection will be made by a method determined by the Equipment Director. The Equipment Director’s determination shall be the final decision in the resolution process. The family number concept will not apply in this instance.
While ACFYHA operates programs for local residents, there are conditions for which ACFYHA policies and procedures allow the registration of non-local residents.
Membership in the Association is open to players subject to restrictions as the Board of Directors may impose to ensure that adequate services are provided to the membership. The Association may not accept as a new member, any player at the PeeWee level or above unless that player is considered capable by the Division Director, Coaching Director and coach, if playing on a travel team. The BOD reserves the right to not provide services for any division where there is not sufficient membership (coaching or players) to support a competitive team at any level.
If the BOD must limit membership the following order of priority shall be used:
- Members from the previous season
- New members from towns of Avon, Canton, Farmington and contiguous towns on a first come, first serve basis.
- New members from other towns on a first come, first serve basis.
6.1 ACFYHA BOD Code of Ethics In Relation to CHC Minor Hockey Association
- Members adhere to Board of Director policy and seek to change policy through the proper channels of the BOD.
- Members maintain the integrity of the BOD at all times, and do not initiate or participate in any activity, which will place the BOD in ill repute.
- Members honor commitments made on behalf of the BOD.
- Members do not divulge to the general public any item, which may cause personal embarrassment or humiliation.
- Members resign from their position immediately when they become unable to fulfil the duties or obligations of their position.
In Relation to Colleagues (other members):
- Members do not criticize the sphere of operation of another member except to that member or the President. Criticism or reports to the President shall only be made after the member has been made aware of the nature of the criticism to be levelled.
- Members do not comment, render opinion or decisions with respect to operations not under their control to the general public.
- Members refer to appropriate BOD members’ issues arising in the community with respect to their sphere of operation.
- Members do not undermine the confidence of the general public in other members.
In Relation to the Avon Canton Farmington Youth Hockey Association Membership:
- Members fulfil the duties and obligations of their position to the best of their ability, always serving the best interests of ALL players registered with ACFYHA.
- Members treat the general public with dignity and respect and are considerate of their circumstances.
- Members do not use their position for personal profit, or for profit of immediate family.
- Members do not use their position to influence the placement of any player.
- Members do not use their position to influence the selection of any coach or team official.
6.2 Parent's Code of Ethics
- There can be only one coach on the team and that person is assigned by ACFYHA. Do not attempt to be the invisible coach for your child. It will only confuse them and this confusion will result in frustration for you and your child.
- Do be supportive of your child. Praise not just scoreboard success, but attitudinal changes, co-operation with team mates, toleration, and forgiveness of mistakes, team play, and even discipline. You are raising a child, not a hockey player, and all of the life skills your child learns in this, or any other organized activity will help them become better people.
- If a dispute between you and team officials or administration occurs, handle it with dignity and through proper channels. Gossip, infighting, grudges, etc. are not credible examples of mature behavior.
- Handle disappointment, whether it occurs through disputes, your child’s skill, officials and their decision, placement on a team, etc. with dignity, maturity and common sense. No one wins all their arguments, plays their best all the time, or agrees with every decision.
- Playing hockey is a privilege, not a right! Undesirable conduct or deliberate infractions of rules can result in disciplinary action, which may lead to the revoking of your membership in this organization.
- Help your child’s team, the officials, and the Hockey Board of directors whenever and wherever you are able to. Your support and much needed assistance very often mean the difference between a rewarding, productive season and a mediocre, frustrating one.
6.3 Player's Code of Ethics
- Always strive to give your best. Pride, esteem and respect are just a few of the rewards you can expect from your team-mates, fans and coaches if you attempt to be the best you can be.
- Never battle or condemn another player, coach or referee. Bad calls, missed passes, short shifts, or any of the frustrations which occur in organized sports are not valid reasons to hurt or abuse someone.
- Do not use foul language. If you can’t make your point without using swear words, then you should reconsider whether you have a point to make.
- Fighting will result in disciplinary action. Hockey is a physical game but there are limits.
- Be on time for your games and practices. Both are necessary for you to develop the skills you require to play the game successfully.
6.4 Coaches' Code of Ethics
- The good coach believes that their job is to teach hockey, to develop their players, and to put a team that displays good sportsmanship on the ice for every game. The keys to successful coaching are Leadership and Example. The coach points out what is right and wrong, fair or unfair. The coach stresses co-operation with authority and respect for it. How the coach acts is more important than what is said. A coach who is fair, who respects authority and the efforts of their players, will have a team that works hard for them.
- The coach tries to give their team the will to win. The coach wants them to know the pride of winning, as individuals and as members of the team. But, they must also know how to lose like good sports. AND SO MUST THE COACH! A team that plays like thisearns friends and respect, everywhere it goes, and so does the coach.
- Our coaches must be capable of administering discipline fairly, to the superstar as well as the developing player.
- Our coaches must be responsible in their own behaviour. They are leaders and teachers and their actions reflect upon our total program.
- Our coaches must be well organized and prepared, both on and off the ice
- No abuse by our coaches to referees will be tolerated. Yelling, screaming or physical abuse is not the solution to a problem.
- A coach or team official that is reported as being inebriated while in his official capacity with the team may be suspended for the remainder of the year.
- Remember coaching is a privilege, not a self-serving obligation, and the positions are not handed out lightly! Treat the position and responsibilities with respect.
7.0 Program Details
Avon Canton Farmington Youth Hockey Association provides programs for players aged 4(four) to 19(nineteen) in the following divisions:
- Learn To Skate: Open to all 1st year players up to 8 years of age until January 1st of current season. Anyone over the age of 6 should consult with the coaching Director prior to signing up for the season to ensure appropriate placement.
- Developmental/Mite In House: Open to players up to 8 years of age until January 1st of current season. Players over age 8 may be allowed based on approval of Hockey Development Director
- Mite: Open to players up to 8 years of age until January 1st of current season
- Squirt: Open to players 9 & 10 years of age until January 1st of current season
- PeeWee: Open to players 11 & 12 years of age until January 1st of current season
- Bantam: Open to players 13 & 14 years of age until January 1st of current season
- Midget: Open to players 15 to 19 years of age until January 1st of current season
An eligible player shall be one who:
- Has a current membership.
- Resides in Avon, Canton, Farmington and contiguous towns
- Is a non-resident who is an approved import as determined by ACFYHA.
- Is the correct age for the division.
- Has not been suspended.
- Has been correctly registered and has paid the designated fees.
Association Members who leave the program after September 1st, then wish to return, may re-register provided approval of BOD and there is space in the program.
No player will be allowed to register until fees outstanding from previous seasons have been paid or alternate arrangements have been made with and approved by the BOD.
7.2.1 Play-up Policy
ACFYHA strongly recommends that that all players participate within the age groups recommended by USA Hockey. However, playing up in ACFYHA will be allowed in very rare circumstances based on the following guidelines:
- The parent(s) of the player requesting to play up must initiate the action by notifying the Coaching Director in writing at least thirty days in advance of the tryout dates of their interest in moving their player up to the next age level.
- The Coaching Director will discuss the request with the player’s most recent head coach as well as the Division Directors of both impacted age levels. The Coaching Director will present the request to the Board for approval through a secret ballot process. Factors that will be considering in making a decision include, but are not limited to, the following:
- The players ability, skill level and versatility would be compelling reasons for that player to be with the older age level
- The player is physically and socially ready and has the appropriate maturity for the older age level
- The impact to the teams at both the younger and older age levels
- The need of players at both age levels to solidify teams
- If approved and the player elects to play-up, the player will go through the tryout process for the older age level and will be placed on the appropriate older age team. The player must participate at the older age level and will forfeit all rights to play in the younger age level. Also, the parent(s) must sign an agreement/waiver acknowledging that the transfer is in the player’s best interest and there is possibility of an increase in risk of injury
- Any request to play-up from Squirt to PeeWee will not be allowed because of the body-checking aspects associated with the PeeWee division
- In general, over-age players are not permitted in any level, unless special circumstances warrant consideration by ACFYHA in accordance with CHC and USA Hockey specific league rules, whose decision shall be final.
As defined by the governing rules of CHC.
7.3 Non-Resident (import) Player
Non-Connecticut residents (import) players are ineligible to play of any CHC sanction program.
Those players who do not meet the qualifications as set out in Article 7.2
7.5.1 Registration Timeline
Registration process will be determined by the Registrar and communicated through the ACFYHA website. The process and timing will depend on dates for tryouts. In general, for travel teams registration will occur in March/April for a spring tryout and August for a fall tryout. Registration for the all developmental programs will occur in October with an additional registration in November for the second Learn to Skate program.
Late Registration for a travel team is any registration request received after tryouts are completed.
- Players will need to contact the Registrar who will notify the coaching and level director for eligibility and team placement
- Registrar and/or Coaching Director will notify player of placement on a travel team. If an on-ice evaluation is needed then player will need to complete appropriate forms prior to on-ice evaluation
- If player has been placed on a travel team, Registrar will contact CHC office to inform of late registrant
- Player must complete appropriate forms as applicable (registration forms, player verification, releases, insurance)
- Player must pay appropriate fees as determined by the Registrar and/or Treasurer to ACFYHA
- No registration will be accepted after January 1 for the current season unless approved by the BOD
- Releases will need to be obtained from any players coming in from another CHC program prior to first league game from CHC
- Registrar will need to receive player verification form back from CHC to determine eligibility for player to play with ACFYHA
ACFYHA will consider current and projected operating costs and prepare a fee schedule for the upcoming season. The fee schedule may include, but is not limited to, a tryout fee, commitment fee, registration fee and fundraising fee. This information will be distributed to all members through the ACFYHA website.
Until players are registered, they will not be allowed to participate in any program activities unless other arrangements have been made with the Registrar. If necessary, special payment plans may be worked out on an individual basis with the Registrar and approved by the BOD.
Appropriate forms must be used and completed in full. A parents’ signature is required on the registration forms wherever possible. All players are required to complete all required registration forms. All players can obtain a copy of ACFYHA registration forms through the ACFYHA website.
7.5.2 Registration after Season has begun
If the hockey season has begun the registration fee will be prorated by the number of months remaining. The hockey season is considered to run from October 15th to February 28th (or 29th) for the purpose of late registration fee. (See section 7.5.1 above). All other fees (including, but not limited to, CHC Membership fee, USA Hockey fee, tryout fee, commitment fee, fundraising fee and any applicable late registration fees) will be required to be paid in full.
Payment of all fees shall be made payable to the ACFYHA by cash, check or credit card. The date of payment should be the same as the date of registration unless arrangements have been made with the Registrar.
A payment plan is available to individuals and families and has a nominal processing fee that will be specified each program year.
The Split Season Midget team, Developmental Program and Learn-to-Skate programs are not subject to the payment plan. Payment in full is expected at time of registration.
Skating privileges of your child may be suspended if any balance is still outstanding as of November 30th of the program year and will resume only when the Treasurer receives payment in full.
All checks returned from the bank will be levied a $20.00 surcharge as per ACFYHA policy. NSF checks should be cleared up as soon as possible. Players will not be permitted to play if the balance remains outstanding for longer than 2 weeks.
Once a player/parent signs the Letter of Commitment, there will be no refunds as per the Letter of Commitment listed below:
Item 4: We agree to pay in a timely manner the full season financial obligation for the program and team made. We understand and agree that there are no refunds and that the fees for the entire season are due and payable in accordance with ACFYHA’s Payment Policy & Fee Schedule upon signing the Letter of Commitment.
Item 5: We understand and agree that if the player refuses to participate with ACFYHA after signing this agreement that the named player is ineligible to participate with any other CHC member program and must sit out the remainder of the season except as set forth below.
Item 6: We understand and agree that a player who sits out due to refusal to participate remains obligated to satisfy any outstanding financial obligation, including without limitation those set forth in section (4) above, due to ACFYHA for the season.
Item 7: We understand and agree that a player who sits out all or a portion of the season is not entitled to any partial or full refund or forgiveness of program fees or expenses.
Exceptions to the Letter of Commitment are as follows:
We ACFYHA understand and agree that if a player is accepted to play on and commits to a Tier 1 CHC program by May 1, that this contract will be voided and the ACFYHA commitment fee will be returned in full. The $100.00 tryout fee is nonrefundable.
In cases where reasons beyond the control of the participant require them to leave the program, ACFYHA may authorize a refund based on the percentage of time left in the regular season upon written request.
Refunds for registration fees for non-travel teams shall be rendered upon written request to the Registrar & Treasurer as per the following schedule:
- A full refund minus a $100 processing fee will be granted if the request comes on or before November 1.
- A 50% refund will be granted if the request come between November 1 and November 15.
- 0% if the refund is requested November 16 or later
No refunds are available for CHC membership fees, USA Hockey fees or tryout fees.
7.5.5 Player Movement
The fee assessed to a player transferring from one team to another after registration has been submitted to CHC will be the regular registration fee as outlined at the beginning of the season less any fees already paid. An additional processing fee may apply. If the player and /or parent request the move, they are responsible for any additional fee’s that CHC may impose. If an ACFYHA requests the move, then the ACFYHA will be responsible for any additional fees that CHC may impose.
As per the Letter of Commitment, if a Bantam player in ninth (9th) grade leaves to play high school hockey, they have broken their commitment and cannot return to their Bantam team.
The tryout fees (if implemented) are non-refundable after the start of tryouts.
7.6 Team Fund Raising
ACFYHA recognizes that fund raising may be an integral part of the team and program success moving forward and as such has set the following policy that teams will follow. All funds raised are the property of ACYFHA, a 501(c) 3 charitable non-profit corporation. Member families will have no claim to any fundraising proceeds.
Team Fund Raising:
Any fund raising done by team participation (i.e. bottle/can drive, 50/50’s, chuck a puck, tournament profits) is to be considered team funds and need to be allocated equally to each player.
Any funds made available by Employers shall be credited and used to support the entire team.
Players that move during the season to another team or program shall forfeit their share of any team funds raised.
All referees, either male or female, must be registered with USA Hockey and pass all applicable testing to be certified for the current hockey season. In order to be considered for referee assignments at ACFYHA home games, officials must also be registered with the Ice Hockey Officials of Northern Connecticut (IHONC). The website IHONC.com provides the details required for those interested in a being a certified referee.
Game assignments will be determined by the IHONC Referee Assigner and are based on the referee’s level of accreditation, reliability, and the game circumstances. That notwithstanding, the Allocations will be as fair as possible in terms of distributing work assignments.
All ACFYHA games requiring referees will be submitted by the ACFYHA Division Directors directly to IHONC Referee Assigner.
Avon Canton Farmington Youth Hockey Association will follow and uphold the minimum requirements as stated by the following guidelines, CHC and USA Hockey.
ACFYHA may increase any suspension at their discretion.
ACFYHA expects BOD members, team officials and membership participants to exhibit qualities of good sportsmanship and decorum consistent with levels of propriety towards executive members, game officials, opponents and spectators.
As such, standards of behavior consistent with ACFYHA, CHC, USA Hockey and league policies shall be maintained throughout the season, within a climate of mutual respect. It is recognized, that, from time to time, sanctions may be necessary for behavior, which transgresses acceptable standards. Such sanctions may be applied to any player, team official, parent or BOD members and may take the form of:
- A verbal reprimand
- A written reprimand
- A suspension
- An expulsion
- A combination of the above
ACFYHA, through its elected or appointed Board of Directors, have the authority to discipline any player, team official, and parent or BOD member. The President shall ensure that each disciplinary incident is:
- dealt with by a committee of not less than three people
- treated fairly and the consistency is maintained across levels
- the right of appeal is extended
- handled in such a way that the integrity and stature of game
- officials are respected
The Parent(s) have a meeting with the Team Manager and Coach (A mediator could be used here). Decision made.
If unsatisfied, the Parent(s) should contact the Level Director by phone and follow up with a letter or email.
The Level Director will set up a meeting with the Parent(s), Manager & Coach (Mediation could be used here as well). Decision made.
If unsatisfied, the Parent(s) could then send a letter or email to the Avon Canton Farmington Youth Hockey Association, which will then address the letter/email at it’s next regularly scheduled BOD meeting (The Parent(s) can attend the meeting, if desired, to present their case). Decision made.
If unsatisfied, the Parent(s) can appeal to the Connecticut Hockey Conference (CHC).
Lastly, the Parent(s) could appeal to USA Hockey. Decision made.
Where the CHC, USA Hockey or ACFYHA league policies dictate a suspension of team officials for a rule transgression and game officials determine, by write-up, that such a transgression took place, the suspension will be implemented by the Coach in consolation with the Level Director as a matter of routine.
When incidents occur, which contravene ACFYHA policy and procedures and are not covered by CHC, USA Hockey, league policy, game officials; coaches and team officials may report the incident to the Level Director, who will bring it to the attention of the disciplinary committee for their dispensation. Incidents should be reported as soon as possible.
Should a coach, player, team official, executive member or parent feel that the disciplinary committee has not satisfactorily resolved the issue; an appeal may be registered by a written letter/email to ACFYHA BOD. The President will assure the matter is placed on the agenda of the next ACFYHA BOD meeting.
ACFYHA BOD shall provide up to thirty minutes of meeting time for the persons making the appeal to state their case.
The case shall be presented to the Board of Directors (BOD), who shall render its decision by motion. A simple majority shall suffice.
The decision of ACFYHA BOD shall be final and binding on all parties except for those avenues of recourse provided by USA Hockey and the CHC.
The association carries both a comprehensive accident policy and liability policy for skaters, coaches and officials. This coverage is provided by a combination of policies obtained by the Association through USA Hockey and independent carriers, Parents and/or guardians should carefully read the release statements on the Association registration application and the USA Hockey player registration forms. Parents/guardians should also be aware that insurance coverage is dependent on the players wearing proper protective equipment as required by the association, CHC and USA Hockey. The accident policy provides EXCESS coverage for those participating in program activities.
Prior to submitting a claim for excess medical claims, the individual should first process a claim through their personal insurance carrier. Then a claim may be made for excess coverage by obtaining a form from the ACFYHA treasurer and filing it directly with the prescribed carrier. Any claims for liability coverage should be made to the ACFYHA President. Persons may obtain specific details on the insurance policies by contacting the Treasurer.
Liability, Indemnity and Accidental Death and Disability Insurance is mandatory for all ACFYHA players, teams, coaches, managers, referees, BOD members and minor officials performing under the umbrella of ACFYHA and CHC who are members of USA hockey and in accordance with USA Hockey Regulations and Bylaws.
All annual registrations will henceforth include an assessment to cover the cost of the CHC/USA Hockey insurance premiums. Funds collected will assure coverage within terms and extent of the CHC/USA Hockey policy limits for all ACFYHA Members.
No players will be allowed to participate in any Avon Canton Farmington Youth Hockey Association program unless they are registered with both ACFYHA and CHC.
8.1 Policy and Procedure Manual
This Avon Canton Farmington Youth Hockey Association Policies and Procedures Manual are to be reviewed at least yearly with changes made in accordance with procedures stipulated in Article 2.1. Such changes must be tabled at each annual meeting.
Recommended changes to the Policy & Procedure Manual may be submitted at any regularly scheduled BOD meeting. These recommendations will then be discussed and voted upon by the BOD. Updates to the Policy & Procedure Manual will be made annually and a revised document (If required) will be posed to the website by September 1st at the start of each new season.
Any Avon Canton Farmington Youth Hockey Association member may petition the ACFYHA Board of Directors to amend the policies and procedures as per the policy outlined in Article 3.2.
Where more detail is required or clearer stipulation of policy is needed than detailed in this Policies and Procedures Manual, ACFYHA BOD can, in accordance with Article 2.1 pass and enact resolutions to the Policies and Procedures. A complete and updated Policies and Procedures Manual must be distributed to each ACFYHA Board of Director and kept on file with the Treasurer for access by the ACFYHA membership.
8.2 Local Tournament (Hosting)
ACFYHA reserves the right to expropriate any teams scheduled ice slot for the purposes of hosting one of our local or State level tournaments which ACFYHA agrees to host. All reasonable accommodations will be made to reschedule appropriate ice times where and when available.
8.3 Alcohol (Transportation & Tournaments)
ACFYHA does not allow the consumption of alcohol by any person, player or adult, on or in any vehicle transporting ACFYHA players. Coaches and all carded coaching staff and team managers are responsible for upholding this policy. Avon Canton Farmington Youth Hockey Association adopts a no-tolerance policy. ACFYHA will form a discipline committee within seven days of receiving a signed letter/email of complaint. The consequences for the offending party may involve removal from an appointed position, a suspension or expulsion. The purchase of a liquor license will not exempt coaches, carded coaching staff or team managers from the consequences of the no-tolerance policy.
8.4 ACFYHA Fall Sports and Attendance Philosophy
Avon Hockey encourages all children to participate in multiple sports to help develop multiple athletic skills. We encourage the children to participate in a fall sport.
During the fall season, beginning of school to October 31, the participant will be excused from hockey practice if it conflicts with the fall sport. Once games start in mid-October, it is expected that the participant make every effort to attend the games up to October 31.
After October 31, it is expected that the participant will give their full commitment to ACFYHA.
If a participant chooses to play a recreational winter sport (basketball, wrestling, ski team, etc.), and chooses that recreational sport over hockey practice or game, the coach at his/her discretion can penalize the participant with reduced playing time or other means as they deem fit.
Outside commitments which do not involve other sports (school activities, religious commitments, etc) or sickness are always accepted without question or penalty.
of the AVON-CANTON-FARMINGTON
YOUTH HOCKEY ASSOCIATION, INC.
ARTICLE I – NAME, PURPOSE AND AFFILIATIONS
SECTION 1. NAME
The name of the Association is Avon Canton Farmington Youth Hockey Association, Inc. (ACFYHA.)
SECTION 2. PURPOSE
Avon Canton Farmington Youth Hockey Association (ACFYHA) is a 501 c(3) non-profit youth hockey association open to all youth nineteen (19) and under in the Farmington Valley region. The objective of this Corporation is to implant firmly in the boys and girls of the community the ideals of good sportsmanship, honesty, loyalty, courage and good health habits so that they may be well-adjusted, stronger and happier boys and girls and will grow to be good, clean, healthy and trustworthy men and women. This objective will be achieved by providing a well-supervised program of competitive youth ice hockey and associated events. The community shall bear in mind that the attainment of exceptional athletic skills or the winning of games is secondary, and the molding of future men and women is of prime importance.
SECTION 3. AFFILITATIONS
In the promotion of this purpose this Association shall be affiliated with other Associations in the United States through membership in the Connecticut Hockey Conference and USA Hockey.
a) Connecticut Hockey Conference (CHC)
The Connecticut Hockey Conference (CHC) is the governing body for USA Hockey in Connecticut. CHC consists of approximately 40 youth hockey organizations throughout Connecticut. These local organizations make it possible for between 10 and 12 thousand young hockey players to have the opportunity to enjoy amateur hockey at many different levels. CHC provides the structure and the means for boys and girls age 4 to 19 to learn the necessary skills to play the sport of hockey. In order to further ensure the development of our players, CHC also provides training for coaches and officials.
As we are all well aware, hockey is a competitive sport. CHC organizes this state’s roughly 775 teams into levels according to age group. These teams compete during the season in their appropriate levels and are ranked by a staff of CHC officials. Each level is structured to help meet the needs of the youth player.
INITIATION - Learn to skate programs
RECREATIONAL - House and B level
COMPETITIVE - A level travel teams
SELECT - Team Connecticut
To foster the competitive spirit, CHC provides year end tournaments. These tournaments give almost 7,500 of our young hockey players a taste of tournament play and fosters the desire to strive for the next level.
b) USA Hockey - Youth Hockey
USA Hockey, Inc. is the national governing body for the sport of hockey in the United States. As such, its mission is to promote the growth of hockey in America and to provide the best possible experience for all participants by encouraging, developing, advancing and administering the sport. (See Article XI)
ARTICLE II – SERVICE AREA
The service area of this Association shall be the Farmington Valley areas, especially the towns of Avon, Canton, and Farmington. This Association may work cooperatively and jointly with other CHC sponsored youth hockey associations in these areas.
ARTICLE III - MEMBERS
Anyone of good character who is in sympathy with the Association's purpose may become a member of this Association in accordance with such provisions as may be established by the Board of Directors. Membership runs from September to September. Any volunteer and adult whose child participates in any activity shall be considered a member. The Board of Directors may grant special membership on a majority vote.
SECTION 2. REGULATIONS
The Board of Directors shall provide for and establish regulations with respect to membership including suspension and termination thereof.
ARTICLE IV – DIRECTORS
The Board of Directors shall have the authority and responsibility to determine the operating policies of the Association, including terms and conditions of, programs, program fees, program facilities and equipment and operating finances.
The Board of Directors shall consist of not less than six (6) and no more than fifteen (15) members who meet the qualifications for membership in the Association. Directors shall be arranged in three panels of not less than two (2) and not more than five (5) members each, according to dates of election and expiration of respective terms of office.
The election of Directors shall be held at the Annual Meeting of the Association upon nomination as provided in Section 4 of Article VI. The Directors so elected shall hold office for three (3) years or until their successors shall have been elected and qualified.
a) No person shall be eligible for election as a Director unless nominated by the Nominating Committee or unless the individual's name has been submitted to the Nominating Committee as provided in Article VI, Section 4.
b) At each annual election of Directors each Board member present in-person or by valid proxy, shall be entitled to vote for the number of Directors not to exceed five from a list of names of those persons nominated by the Nominating Committee and those additional names presented to the Nominating Committee under the provisions of Article VI, Section 4 (a). Those nominees receiving the highest number of votes shall be elected.
c) A written ballot will be used to vote for Board of Director positions.
d) Only one vote is allowed from each Board member family.
SECTION 4. REGULAR MEETINGS
Regular meetings of the Board of Directors shall be held on the call of the President as often as necessary, but at least once every quarter. Unless cancelled for summer recess, they shall take place on the first Monday of each month.
SECTION 5. CONDUCT OF MEETINGS
a) Order of Business: The order of business at any regular meeting shall be as follows so far as is practicable:
1. Attendance Taken
2. Review and approval of Minutes of Previous Meeting
3. Reception of Visitors
4. Treasurers Report
5. Presidents Report
6. Old Business
7. Officers Reports
8. By-Laws/ Policy Review
9. New Business
b) Minutes: The minutes of ACFYHA meetings shall include a record of those in attendance, motions considered and their disposition, and reports received either explicitly or as attachments.
The minutes shall be distributed to BOD members prior to the onset of the next regular meeting. Copies of the meeting minutes shall be kept on file with the league secretary and be available for review by any ACFYHA members.
c) Voting: Every BOD member present shall vote on every matter unless excluded by a majority of the BOD from voting by reason of perceived conflict of interest.
1. Each BOD member shall have the privilege of proposing motions for consideration by the BOD with a requirement of a seconder.
2. On any question, members shall observe parliamentary courtesy. The proposer of any motion shall have the right to open and close debate; however, closure shall not take place until every member choosing to speak has had the opportunity to do so.
3. Any member has the right to propose amendments to the motion, providing it enhances the intent of the original motion and is accepted by the proposer.
A proposer has the right to withdraw the motion at any time.
SECTION 6. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the President and shall be called by the President upon the request of three Directors providing all BOD members have been duly informed by phone, email or voicemail. The object of such meeting shall be stated in the notice (e.g. to approve the number of players selected per team) and no other business shall be transacted.
SECTION 7. QUORUM
A majority of the voting members of the Board of Directors shall constitute a quorum at any meeting. A Director who has missed three consecutive BOD meetings is not considered a voting member and shall not be considered in the count.
SECTION 8. VACANCIES
The Board of Directors shall have the power to fill all Director vacancies occurring from any cause for the unexpired term of the former incumbent, provided that anyone so elected to fill an unexpired term of a Director shall be qualified to serve on the panel where such vacancy is being filled. Vacancies shall be filled by a majority vote of the Board of Directors present and voting at any meeting.
SECTION 9. REMOVAL
In case of conduct unbecoming by any Director or any officer of the Association, the position or office of such Director or officer may be declared vacant at any meeting of the Board of Directors called for that purpose and by a majority affirmative vote with a quorum present.
Absence from more than one-half of the regular and special meetings during any calendar year shall be cause for consideration of removal from the Board.
ARTICLE V - OFFICERS
SECTION 1. OFFICERS
The Board of Directors at each Annual meeting of the Association, shall elect from its own number a President, one or more Vice Presidents, a Secretary, a Treasurer, and such other officers as it may deem necessary. The officers shall be the officers of the Association and of the Board of Directors and shall hold office for a one-year term or until their successors are elected.
SECTION 2. PRESIDENT
The President shall preside at all business meetings of the Association, the Board of Directors and the Executive Committee and shall make a full report of the year's work to the annual meeting of the Association. Subject to the approval of the Board of Directors, the President may appoint all standing and special committees of the Board and of the Association and shall designate each chairpersons. The President shall be an ex-officio voting member of all committees of the Board of Directors, except the Nominating Committee.
SECTION 3. VICE PRESIDENTS
In the absence or disability of the President, the Vice Presidents shall, in the order of their elected designation, have the power to perform all the duties and functions of the President. Each Vice President shall be responsible for the major division of the work of the Association assigned by the President and the Board of Directors.
SECTION 4. TREASURER
The Treasurer shall be chairperson of the Finance Committee and shall receive and keep cash funds and financial records belonging to the Association and accurately tracking all monies received and disbursed. The Treasurer shall present a financial report to include a Balance Sheet & Profit & Loss Statement at the Annual General Meeting of the Association and at each regular meeting of the Board of Directors and at such other times as may be required. The Treasurer shall present to the board the results of its annual audit.
SECTION 5. SECRETARY
The Secretary shall keep all minutes of all the business meetings including attendance and votes of the Association, Board of Directors and Executive Committee.
ARTICLE VI – COMMITTEES
SECTION 1. STANDING AND SPECIAL COMMITTEES
The Board of Directors shall determine what standing and special committees are to be appointed, define the duties of such committees and review their policies and reports. Committees shall report to the Board of Directors at regular intervals. No committee other than the Executive Committee is authorized to spend money without prior appropriation by the Board of Directors.
SECTION 2. EXECUTIVE COMMITTEE
Each Member shall be entitled to notice that the Executive Committee shall consist of not less than four (4), nor more than six (6) members of the Board of Directors and shall include the President, one or more Vice Presidents, the Treasurer and the Secretary. This committee shall have all the powers of the Board of Directors, except the power to reverse any action or policy of the Board. It shall act for the Board in the interim between Board meetings and shall present minutes of each of its meetings at the following Board of Directors Meeting. The President or any three members of the Committee may call a meeting at any time. Three members shall constitute a quorum.
SECTION 3. FINANCE COMMITTEE
The Finance Committee shall consist of at least four (4) members, including the President and the Treasurer.
SECTION 4. NOMINATING COMMITTEE
The Nominating Committee shall consist of at least four (4) members appointed by the President and shall include representation from Board of Directors and Adult membership. At the Annual Meeting of the Association the Nominating Committee shall nominate members for election to the Board of Directors.
a) At least twenty-one days before the Annual Meeting of the Association, the Nominating Committee shall mail, email or post on the Association’s web a copy of the names of the persons it nominates. Ten percent of the Members families may present in writing to the Nominating Committee not later than ten days before the Annual Meeting the name or names of any other member or members of the Association for election to the Board of Directors. Such writing to specify to which panel or panels such person or persons who are being so nominated. Such name or names and the panel or panels to which nominations are being made shall be posted immediately by the Nominating Committee.
b) No person shall be eligible for election as Director or unless the name shall have been submitted to, or nominated by, the Nominating Committee.
c) Upon notification by the President or any three members of the Board of Directors of the existence of a vacancy on the Board of Directors or any office of the Board of Directors, the Nominating Committee shall promptly submit to the Board of Directors a nomination to fill such vacancy.
ARTICLE VII – ORGANIZATIONS
No club, organization or other group activity shall be carried on within or in connection with this Association except with the approval of the Board of Directors. Every such organization shall be under the supervision of the Board of Directors, which may reorganize or discontinue such organization. The governing rules and by-laws of every such organization shall be subject to approval or disapproval of the Board of Directors.
ARTICLE VIII - MEETINGS OF THE ASSOCIATION
Notices of the Annual General Meeting of the Association and special meetings of the Association shall be given to all member families by mail, email or posting on the Association web site at least ten days in advance of such meetings.
Special meetings of the Association may be called by the President or by order of the Board of Directors or upon written request addressed to the President or Secretary specifying the objective for such meeting by ten percent of the member families. No business shall be transacted at such meeting that is not specified in such written notice.
a) ACFYHA shall hold an Annual Meeting open to the general membership on or before the last week of July. Due notice of the Annual Meeting will be advertised to all participating members and those interested in the hockey program through both email and Association web site.
b) ACFYHA shall hold elections for BOD positions at the Annual general meeting. The elected BOD should then form part of ACFYHA until successors are elected, appointed and installed.
c) ACFYHA members in good standing are eligible to vote. Board Members have the privilege of standing for or nominating a representative for election for each position. Positions, terms and duties there of are detailed in Article 4.0 of the Policies and Procedures manual.
d) In the event that a Board member is unable to attend a Board of Directors (BOD) meeting, he/she may submit to another BOD member, a Proxy vote prior to the commencement of the meeting. Said vote shall be in writing (or email) and contain a YES or NO vote on a specific issue or issues. Blanket or undefined votes will not be allowed. For example, a Board member may not submit a Proxy vote to vote Yes or vote No on all issues to come before the Board during that particular meeting.
e) An annual report from all Directors and Level Directors is to be made available and filed with the minutes of the Annual Meeting.
f) The agenda for the Annual Meeting will be finalised at least 7(seven) days prior to the meeting. ACFYHA Board of Directors shall receive the agenda with copies and made available via the association web site for the general public.
ARTICLE IX - FISCAL MATTERS
The fiscal year of the Association shall commence July first and end June thirty.
The annual budget of the Association shall be approved by the Board of Directors.
The funds of the Corporation shall be deposited in such banks or depositories as the Board of Directors shall designate, and such deposits shall be made in the name of the Corporation and monies shall be withdrawn either upon check or order signed by the Treasurer or another Officer.
ARTICLE X INDEMNIFICATION OF DIRECTORS, OFFICERS AND VOLUNTEERS
The Association shall indemnify each person formerly, now or hereafter elected or appointed a Director, Officer or Volunteer of the Association against all expenses reasonably incurred or paid by the individual in connection with the defense or disposition of any actual or threatened claim, action, suit, or proceeding (civil, criminal, or other, including appeals) in which such person may be involved as a party or otherwise by reason of having served in any such capacity, or by reason of any action or omission or alleged action or omission (including those ante-dating the adoption of this article) while serving in any such capacity; except for the expense incurred or paid by (i) with respect to any matter as to which such person shall have been adjudicated in any proceeding not to have acted in the reasonable belief that the action was in best interest of the Association, or (ii) with respect to any matter as to which such person shall agree or be ordered by any court of competent jurisdiction to make payment to the Association, or (iii) against which the Association shall be prohibited by law or by order of any court of competent jurisdiction from indemnifying such person.
The disposition of any matter by settlement, compromise, or the entry of a consent decree, a judgment of conviction or the entry of any plea in a criminal proceeding shall not of itself be deemed an adjudication of not having acted in the reasonable belief that the action taken or omitted was in the best interest of the corporation. The term "expense" shall include, without limitation, settlements, attorney's fees, costs, judgments, fines, penalties and other payments. The right of indemnification herein provided for shall be in addition to any other right which any such person who has ceased to be such director, trustee, officer, employee, or agent and shall inure to the benefit of the heirs and personal representatives of any such person.
ARTICLE XI – USA HOCKEY
SECTION 1. USA HOCKEY PREEMINENCE
1. The Avon Canton Farmington Youth Hockey Association (ACFYHA), an Affiliate Association of USA Hockey, Inc., shall abide by and act in accord with the Articles of Incorporation, By-Laws, Rules and Regulations, Playing Rules and decisions of the Board of Directors of USA Hockey, and such documents and decisions shall take precedence over and supersede all similar governing documents and/or decisions of the ACFYHA. Further, the ACFYHA (i) shall assist USA Hockey in the administration and enforcement of the provisions of the By-Laws, Rules and Regulations, Playing Rules and decisions of the Board of Directors of USA Hockey, within and upon its members and/or within its jurisdiction and (ii) agrees to be guided by USA Hockey core values.
SECTION 2. INDEMNITY
ACFYHA, an Affiliate Association of USA Hockey, Inc., shall indemnify and hold harmless USA Hockey, the Board of Directors of USA Hockey and each member thereof, the Executive Committee of USA Hockey and each member thereof, the councils and committees of USA Hockey and each member thereof, and all other elected, appointed, employed or volunteer representatives of USA Hockey from any and all claims, liability, judgments, costs, attorneys’ fees charges and expenses whatsoever, arising from the acts and omissions of ACFYHA, except to the extent (i) that USA Hockey or its aforedescribed representatives caused such claims, liability, judgments, costs, attorneys’ fees, charges or expenses by their own intentional neglect or default or (ii) that such acts or omissions were the direct result of compliance with the Articles of Incorporation, By-Laws, Rules and Regulations, Playing Rules or decisions of the Board of Directors of USA Hockey. Further, ACFYHA understands and acknowledges that USA Hockey and its aforedescribed representatives have assumed such assignment, function, office or capacity upon the express understanding, agreement and condition that they be so indemnified and held harmless to the extend described in this by-law.
ARTICLE XII – AMENDMENTS
These By-Laws may be amended by vote of two-thirds of the Member families present at any Annual Meeting of the Association or at a special meeting of the Association called by the President for this stated purpose, provided any such amendment shall have been approved by two-thirds of all rostered Board of Directors and notice given to membership and posted conspicuously on the Association’s web site at least ten days previous to such a meeting.